Openings exist in the following roles for 2013-14:
Learn more about how to apply to these internships.
Please contact Anne McSweeney amcsweeney@loyola.edu or Kristin Witte kwitte@loyola.edu with any further questions.
Front Desk Assistant
Front desk assistants provide a friendly, welcoming presence for all who enter Cohn Hall. Responsibilities include (but are not limited to):
- Warmly receiving guests and visitors to Cohn Hall;
- Answering the telephone;
- Assisting students, faculty, staff, administrators and guests who come through the front door with whatever they need (i.e., retreat registrations, Mass Cards, appointments, etc.); and
- Office tasks that can easily be completed at the front desk (i.e., stuffing envelopes, sending emails, etc.).
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Music Ministry
Music ministry interns must have strong talent in either keyboard or guitar, choral/folk group directing, and/or voice. All music ministry interns will assist in the organization and administration of the office of liturgy and music and will share the same basic responsibilities:
- Study and discussion of basic resource materials, including documents from the Vatican and the U.S. Conference of Catholic Bishops on liturgy and music;
- Preparation and planning for Sunday Eucharist (including music selection);
- Training for all liturgical ministers;
- Team member for annual Musicians’ Retreat;
- Develop desk-top publishing skills to produce Orders of Worship/Seasonal Booklets;
- Participate in preparation of all special liturgies, including Mass of the Holy Spirit, Lessons and Carols, Palm Sunday and Baccalaureate; and
- Assist in preparation and execution of non-Eucharistic worship, including Evensong and various prayer services
- Learn and develop choral and instrumental conducting skills.
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Sacristan/Liturgical Ministry Intern
Sacristans are responsible for set-up and coordination of Sunday Masses, special liturgies and all campus events that take place in the Chapel. This includes (but is not limited to):
- Set-up and preparation of chapel for Sunday Mass
- Assisting presider(s) prior to, during and after Mass
- Taking up the collection
- Taking an approximate “head count” at each Mass
- Coordination of liturgical ministers
- Acting as MCs for special liturgical celebrations (Mass of the Holy Spirit, RCIA Mass, Family Weekend Masses, Baccalaureate Mass, etc.)
- General upkeep of Chapel (i.e., ensuring that plants are watered, assisting with seasonal decorations, etc.)
Sacristans also assist with the recruitment, training, formation and scheduling of liturgical ministers. Liturgical ministries include:
- Ministry of Hospitality
- Eucharistic Ministry
- Lector
- Music Ministry
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Koinonia
Interns responsible for Koinonia will work with one member of the professional staff to:
- Support and promote vision of Koinonia, essential group components, and leader expectations;
- Assist with leader retreat development and implementation;
- Broadly advertise and actively recruit group members;
- Develop and manage effective system for member registration and group placement based on theme interest and time availability;
- Assist professional staff with planning and presenting monthly leader meetings;
- Coordinate at least one social event per semester for members and leaders;
- Assist leaders with incorporation of essential group components;
- Maintain regular contact with group leaders (offer support, announce upcoming meetings or events, share resources and ideas, etc.);
- Support group leaders with ongoing recruitment and reflection materials; and
- Develop and distribute member evaluations each.
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St. Alphonsus Dinner Program
Interns responsible for St. Alphonsus dinners will act as both chefs and hosts for weekly dinners throughout the academic year. This includes (but is not limited to):
- Inviting groups and handling all logistical details;
- Planning menus and grocery shopping for each dinner;
- Preparing meals and hosting guests;
- Being a warm, welcoming, hospitable presence, and engaging guests in conversation;
- Assisting with clean-up at the end of the evening; and
- Following up with guests after each dinner and inviting them to participate in other Campus Ministry events and activities.
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Retreat Coordinators (Juniors and Seniors Only)
Student retreat coordinators will assist one or more members of the professional staff with retreat planning and implementation, formation of team members, and retreat follow-up. This includes (but is not limited to):
- Helping to recruit student and adult leaders;
- Helping to plan retreat schedule and components;
- Coordinating schedules of team members for regular meetings;
- Planning and facilitating team meetings;
- Coordinating communication with team members (sending meeting reminders, etc.);
- Corresponding with registered retreatants regularly before retreat to provide them with necessary information(departure time, packing needs, etc.);
- Publicity;
- Taking care of all retreat details (ensuring that all supply needs are met, making photocopies, etc.);
- Facilitating retreat weekend (transitions between activities, set-up and cleanup, introducing presenters, etc.);
- Preparing and presenting personal reflections and prayers to be presented on the retreat weekend;
- Coordinating the completion and collation of retreat evaluations; and
- Organizing and implementing.
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RCIA Intern
- Attend RCIA gatherings weekly;
- Organize and facilitate RCIA gatherings;
- Support candidates/inquirers/catechumens in the process;
- This may include, but is not limited to:
- email/facebook/twitter check ins,
- Invitations to lunch/dinner/Loyola community events, and
- Impromptu gatherings;
- Provide hospitality at RCIA gatherings;
- Be present at and assist in the facilitation and implementation of the RCIA retreat;
- Be present at and assist in the preparation for all liturgies exclusively related to RCIA (Rite of Acceptance, Rite of Enrollment, The Three Scrutinies, Easter II);
- Be present at and coordinate service site for RCIA group;
- Keep up to date records of candidates and catechumens through the process and will work with supervisor to submit records to CMOQ.
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Tech Intern
Website:
- Perform the maintainenace and updating of the Campus Ministry internet page (Loyola.edu/campusministry);
- Update banners as needed to particular events (e.g. David Haas, Lessons and Carols, etc);
- Initiate contact with other CM professional staff and interns to update any changes to fall and spring semester Campus Ministry schedules including, but not limited to: Retreats, EMs, Hospitality, etc.;
- Work in collaboration with the graphic design intern to put materials onto the website;
- Update pictures on main website weekly; and
- Update portlets as needed to reflect upcoming programming (i.e. Connections, Retreats, Lessons & Carols Live Stream)
Facebook:
- Update Facebook as needed for events
- Continuously update any changes to: Fall and spring semester Campus Ministry schedules including, but not limited to: Retreats, EM, Hospitality, etc.
- Update pictures weekly accordingly in reference to the season and events taking place within Campus Ministry (e.g. Mass of the Holy Spirit, Lessons and Carols)
- Work in collaboration with the marketing and graphic design intern to put materials onto facebook
- Engage other interns and professional staff for photos to be uploaded and shared on Facebook to reflect Campus Ministry events
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Graphic Design Intern
The graphic design intern will focus primarily on visual identity projects:
- Intern must be capable of bringing a concept to print/distribution process including design, layout, photo editing and copy editing of printing and distribution methods;
- They will focus on designing promotional materials for events and for CM programs as a whole; and
- Portfolio/ samples of previous work will be requested as a component of the application process.
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